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THE GAP VS VINYL
Vinyl records your meetings
The Gap transforms them
WHY THE GAP?
Vinyl captures what happened.
The Gap helps you do it better.
Vinyl is a capable AI notetaker built for accounting firms. The Gap is a different category of tool.
Vinyl does a good job of automating post-meeting admin for accounting firms. But capturing what happened and helping you deliver great advisory are two very different things... and only one of them actually moves your practice forward.
01
Vinyl starts at the meeting. We start before it.
Vinyl joins your call and records it. The Gap starts working before you say hello.
With a structured agenda, incoming client pre-work responses, it provides a focused summary, so you walk into every meeting prepared, knowing what matters most.
02
Vinyl automates your notes. We enable your expertise.
Saving time on admin is valuable, but it's not the same as being a better advisor.
The Gap's meeting workspace is built on over 20 years of proven advisory practice, not generic automation. Most tools can save you time. The Gap does something more important - it gives you the knowledge, structure, and confidence to deliver meetings that genuinely transform your clients' businesses.
03
Vinyl produces summaries. We produce deliverables.
After a meeting Vinyl gives you notes and actions items.
Grounded in client context and advisory best practice, The Gap takes your agenda, notes, pre-work, and transcript and turns them into professional, client-ready deliverables before you leave the room.
04
Vinyl integrates with your workflow. We improve it.
Vinyl's value is in syncing with practice management tools like Karbon and XPM.
The Gap's value is in what happens inside the meeting itself, the preparation, the delivery, the coaching and the compounding improvement that comes from getting better every time.
05
Vinyl captures knowledge. We build it.
Vinyl's vision is a searchable repository of your firm's meeting history. That's genuinely useful. But The Gap goes further.
Gap Academy gives your whole team access to curated advisory knowledge, CPD-accredited training, and an active community of advisory accountants. It's not just a record of what your firm has done. It's a network of peers doing the same work, and training designed to make all of you better at it.
FEATURE COMPARISON
Two tools built for accounting firms. For very different jobs.
Vinyl is built around capturing and filing meeting data. The Gap is built around delivering better advisory; before, during, and after every meeting.
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THE GAP |
VINYL |
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|---|---|---|
| Meeting transcription |
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AI meeting summary
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| Action item extraction |
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| Accounting-specific AI |
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| Structured advisory agenda templates |
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| Pre-meeting client questionnaires |
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| Step-by-step delivery notes |
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Professional client-ready deliverables
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Notes only |
| Business plans and advisory reports |
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Post-meeting coaching and debrief
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| CPD-accredited team training |
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AI agents trained on advisory methodology
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Practice management integrations
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Coming soon |
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Calvin Cooper, FCCA CTA
CRC Business | UK
Where are you on your advisory journey?
The Gap meets you where you are, and is built to move with you.
Transitioning to advisory?
The Gap's advisory methodology is embedded into every template, agenda, and agent — so even your first client meeting is built on decades of best practice. Walk in prepared, follow the structure, and leave with professional deliverables. You don't need to figure it out. It's already there.
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Proven advisory meeting templates, ready to use from day one
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Delivery notes that guide you through every agenda item
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AI-summarised client pre-work so you always know where to focus
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Gap Academy courses to build your advisory confidence
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Post-meeting coaching to help you improve with every session
Scaling advisory?
If you're already delivering advisory but struggling to scale it beyond yourself, The Gap gives your whole team the structure, tools, and training to deliver consistently — without you in every room.
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Roll out consistent advisory delivery across any team member, at any level
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Upskill staff with CPD-accredited training in Gap Academy
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Reduce reliance on senior partners to carry every client relationship
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Identify revenue opportunities with the Value Gap Calculator
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Customise templates and workflows to match how your firm works
GET STARTED
Intelligence is the foundation.
Your next meeting deserves more than just a transcript.
Try The Gap free for 14 days. No credit card required.
Frequently asked questions
What makes Gap AI different than other AI tools?
Most AI tools give you generic output. The Gap’s AI agents are built on decades of advisory experience. They know what good advisory looks like, and help your whole team deliver better advisory meetings every time.
Can I use it for both in-person and online meetings?
Yes. Scribe (our notetaking agent) works best when invited to an online meeting, but you can record in-person meetings directly from your device too. Speaker attribution may be incorrect, but you’ll still get the outcomes of the meeting.
Can it summarise the meeting for me? What else can it do?
After every meeting, our Producer agent creates professional, ready-to-use deliverables for you. Like any good meeting, this always includes meeting minutes, complete with a summary, key decisions, discussion points, and action items. You can also create other deliverables from the meeting, such as a business plan, with additional plans and report templates coming soon. You can also ask Producer to create any deliverable you want with a simple prompt, all backed by our AI agents grounded in years of advisory expertise.
How is this different from a workflow or practice management tool?
Workflow tools help you manage tasks and track client work. The Gap focuses on the meeting itself, the preparation, the conversation, and the deliverables that come out of it.
Think of it as what happens at a critical point within the wider workflow.
How is this different from other meeting platforms like Teams or Zoom?
Meeting platforms host the conversation. The Gap’s workspace is built around what the conversation is for – helping advisors prepare, stay focused, and leave with everything they need without extra work.
Do you train your agents with my data?
No, our agents are not trained using your data. We only train our agents using years of our own advisory experience and methodologies. Your data is safe.